
Automated Medical Record Retrieval: How PI Firms Do It
Automated medical record retrieval for PI firms: the four steps to automate in order, what to keep human, and four metrics that show it worked.

Head of Customer Success at LlamaLab
Max Lushchan is Head of Customer Success at LlamaLab. He leads implementation, partner relationships, and the day-to-day work of getting firms live and getting records back. Before LlamaLab he ran customer success and professional services at Apporto and spent years in systems engineering. He writes about request process, authorizations, timelines, and how firms actually operate retrieval.
8 articles

Automated medical record retrieval for PI firms: the four steps to automate in order, what to keep human, and four metrics that show it worked.

The 50-state guide to how long hospitals and physicians must keep medical records, from no state mandate in Wyoming to 26 years in Washington.

Hospitals can legally take 30 days plus a 30-day extension, and enforcement is rare: 54 OCR actions since 2019 against roughly 31,000 complaints a year.

Medical records fees by state for 2026: per-page and search fees for all 50 states and DC, and why HIPAA's $6.50 fee doesn't apply to attorney requests.

When to subpoena medical records vs. use a HIPAA authorization: HIPAA subpoena rules, 7-14 vs. 30-45 day timelines, and mistakes that get requests rejected.

HIPAA gives providers 30 days, but expedited services deliver in 3-7. Here's every timeline attorneys need to know.

How to request and receive complete medical records through LlamaLab, with 4-day average turnaround, reverse provider search, and clinical indexing.

How effective medical records management strengthens legal cases, improves client outcomes, and streamlines law firm workflows.